Form A-Basic Allocation Request

 

Basic Allocations

Campus basic budgets will be developed based on the following amounts:

Elementary School

$71.00

X

Projected Enrollment

Middle School

$82.00

X

Projected Enrollment

High School

$104.00

X

Projected Enrollment

 

The minimum small school allocation for elementary schools is $31,000.

Reminder: High school allocation budgets should include “academic awards (.24)” and “Saturday School” expenses.

The regular campus allocation amount now includes both Form A and Form A Trips. These have been combined to simplify be referred to as Form A.

Helpful suggestions to allocate funds for field trips:

Secondary Campus

School Buses/Suburban

199x 36 xxx xx 6494xx

Entry Fees/Meals/Hotels

199x 36 xxx xx 6412xx

Registration Fees

199x 36 xxx xx 6499xx

Charter Bus/Trailers/Rental Cars

199x 36 xxx xx 6269xx

 

Elementary Campus

School Buses/Suburban

199x 11 xxx xx 6494xx

Entry Fees/Meals/Hotels

199x 11 xxx xx 6412xx

Registration Fees

199x 11 xxx xx 6499xx

Charter Bus/Trailers/Rental Cars

199x 11 xxx xx 6269xx

 

Fine Arts Allocations

Campus Fine Arts budgets will be developed on the following amounts:

Middle School

$5.00

X

Projected Enrollment

High School

$34.00

X

Projected Enrollment

 

Each campus will receive 100% of their budget based on enrollment projections. In November of each year after the first six weeks enrollment reports are available, the Budget Office will begin its review of enrollment numbers to determine if a campus is eligible to receive additional monies due to student growth beyond what was budgeted. Campus allocations will not be reduced if the enrollment falls below original projected enrollment.

  • Budget Office will provide Form A allocations annually. Use the allocated amounts to determine your FORM A distributions.
  • Refer to your current Financial Statement or current Audit Report from FinPlus to help you determine how to allocate for the next fiscal year.
  • Accounts may be added to FORM A by notifying the Budget Office.
  • Form As will be entered by the campuses and departments via Minnie.
  • Departments are required to send a copy of the Form A budget to the Budget Office.
Regular salaries will be budgeted by the Budget Office.

6118

Stipends

6119

Professional Salaries

6129

Support Personnel

6112.80

Substitutes for professional personnel using leave

6122.80

Substitutes/Part time for support personnel using leave

6112.81

Long-Term Substitutes

*****

199x11xxx91 6112.80 should be used for all UIL Athletic substitutes going to competition or games.
  • All fringe benefits (6139) & (614X) will be budgeted by the Budget Office, EXCEPT for the Special Revenue Funds.
  • Substitutes (.80) will be allocated to each campus budget.
  • Copier maintenance contracts, rentals, leases, and repairs will be budgeted by Print Services (.16).
  • Special programs (Special Ed., Career and Technical, Compensatory Ed., and Bilingual Ed., Talented and Gifted, and Title1 and Pre-Kindergarten) will be budgeted by the appropriate team leaders (instructional arrangement codes of 21, 22, 23, 24 & 25,30,32).
  • Academic maintenance, repair & replacement (AMRR) funds will appear in your budget under account code 6xxx.32.
  • Departmental maintence, repair & replacement (DMRR) funds will appear in your budget under account code 6xxx.82.
  • Principal Proposal funds will appear in your budget under account code 6xxx.96.
  • Principal Curriculum Proposal funds will appear in your budget under account code 6xxx.74.

When Applicable:

  • Above Form A funds will appear in your budget under account code 6xxx.51.
  • One-Time Funding funds will appear in your budget under account code 6xxx.86.
  • Technology funding will appear in your budget under account code 6xxx.88.

Non-Designated Allocations- Form N (Accounts with sub-object .50) Budget Manager’s Responsibility

  • Allocations (when applicable):
    • Campus Non-designated Funds
    • $5.00 per projected enrollment, with a campus minimum of $5,000.00.
  • Rationale:
    • To respond to the need for flexibility indicated in the Blue Print for Excellence.
    • To address ongoing capital outlay needs.
    • To reduce the hours spent on minor or less significant budget requests.
    • To reduce the complexity of the budget process by allocating a lump sum to budget managers.
    • To place accountability for the budget closest to level of completion.
  • Guidelines for spending:
    • Expenditures should be tied to, or support, Round Rock ISD board goals, campus improvement plans, division goals or innovations. Requests should not include personnel or continuous cost items. Basic operating expenses should not be requested as part of this allocation.
    • Equipment should be compatible with existing items or equipment and must meet Round Rock ISD standards.
    • Budget amendments may be prepared to move funds to different budget codes if new opportunities become available or needs change during the year. Sub-object .50 will be assigned to track these funds.
  • Instructions for completing FORM N:
    • Provide a complete budget code, quantity, unit price and total cost.
    • The total of all requests must be less than or equal to the total allocation amount
Instructional field trips and co-curricular trips are funded through the Form A campus allocations and should be budgeted accordingly.

Capital outlay is defined as a purchase of equipment or furniture that exceeds $5,000 per unit. Reference the account code structure for specifics on the proper code to use for capital outlay, furniture, electronic devices, and electronic hardware. Be sure to enter a budget for pagers (6269XX).

Substitutes for Teachers Only

199X 11 XXX 11 6112XX

Substitutes for Special Ed Teachers

199X 11 XXX 23 6112XX

Substitutes for TAG Teachers

199X 11 XXX 21 6112XX

Substitutes for Bilingual Teachers

199X 11 XXX 25 6112XX

Substitutes for Sail Teachers

199X 11 XXX 24 6112XX

Substitutes for At Risk Teachers

199X 11 XXX 24 6112XX

Substitutes for Title 1 Teachers

199X 11 XXX 30 611200

Substitutes for Pre-K Teachers

199X 11 XXX 32 611200

Substitutes for Paraprofessional

199X XX XXX 99 6122XX

Substitutes for Classroom Aides

199X 11 XXX 11 6122XX

Substitutes for Bilingual Aides

199X 11 XXX 25 6122XX

Substitutes for Sail Aides

199X 11 XXX 24 6122XX

Substitutes for Title 1 Aides

199X 11 XXX 30 6122XX

Educational Service Center Region XIII

199X 11 XXX XX 611298

Registration-Workshop/Conference

199X 13 XXX 99 6411XX

Long-Term Subs ($150 per day)

199X 11 XXX XX 611281

Campuses are required to enter the proper budget code on Absence from Duty report forms. They must be coded in accordance with the type of absence.

Use proper program intent code for the teacher positions, e.g., TAG-21, Special Ed-23, Compensatory Ed-24, Title 1-30, Bilingual Ed-25, Pre-K-32. etc.

NOTE: Use these codes even if another department is to reimburse your budget. Send a copy of the Absence From Duty Report form to the appropriate department to ensure reimbursement.

Please use the budget code that is assigned to the teacher’s position. If using a substitute to fill a vacant position, use the account code: Professional-6112.80; Paraprofessional-6122.80.

Additional substitute codes to be used for other departments

Librarians

199X 12 XXX 99 611200

Librarian Aides

199X 12 XXX 99 612200

Nurses

199X 33 XXX 99 611200

LVN’s

199X 33 XXX 99 612200

Counselors

199X 31 XXX 99 611200

Central Office

199X 23 XXX 99 612200

Crossing Guards/Lunch Room Monitors

199X 52 XXX 99 612200

Extra-curricular

199X 36 XXX 99 611200

Extra-curricular for Coaches

(that doesn’t involve students)

199X 36 XXX 91 611200

Cheerleaders

199X 11 XXX 91 611265

Drill Team

199X 11 XXX 91 611266

 

If you need to get an additional substitute to help out in another department or office, the campus is responsible for paying that substitute.

Paraprofessional Substitute

199X XX XXX XX 612200

Professional Substitute

199X XX XXX XX 611200

**Remember to use the proper program intent codes for teacher positions**