These procedures only apply to procurements of products or services through a Co-operative that the District has a current interlocal agreement with and is not available through an existing District contract.
NOTE: The following procedure and direction is at the discretion of the Purchasing Office. The department may be required to follow other procedures that may require not using a co-operative. The aggregate purchase amount for the current fiscal year must be taken into consideration related to the Purchase Amount.
Less than $10,000
- Obtain quote (recommend at least three quotes to assure best price)
- Department is to enter a requisition with Co-operative Contract Number in the “Comment” field
$10,000 but less than $50,000
- Contact Purchasing Buyer with information on what is being purchased, estimated dollar amount, anticipated vendors (if known) and suggested coop(s) (if known)
- Receive approval from Buyer to proceed with coop purchase at this procedure level
- Obtain a minimum of three quotes (may require assistance through the Buyer if quotes are managed through the Co-operative)
- Complete a quote summary on the form provided and submit to Purchasing
- Receive concurrence from the Buyer to proceed with the purchase
- Department is to enter a requisition with Co-operative Contract Number in the “Comment” field
Over $50,000
- Provide Purchasing Buyer a description of the product or service being purchased and the corresponding co-operative contract
- Purchasing will give direction on next steps based on the competitive process that meets the District’s best interest