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Distribution Services

Office hours
M-Th 8:00 a.m. to 5:00 p.m.
Fri 8:00 a.m. to 4:30 p.m.

Receiving Hours
M-F 7:00 a.m. to 3:00 p.m.

The Distribution Center warehouse provides the District with approximately 30,000 square feet of multi-use racked storage space which is used for:

  • Inventory stock of paper, furniture, maintenance, health care, and housekeeping supplies
  • Temporary storage of surplus equipment and fixed assets.
  • Rack space for Textbooks, Print / Media Services, and Assessment

The full-time Distribution Staff of 11 personnel and 8 vehicles makes over 15,000 routine deliveries a year in addition to responding to numerous special requests for surplus pickup, furniture delivery, and the delivery of tables, chairs, and the stage.

The District’s Central Receiving is located in Distribution. Large orders requiring dock delivery may be delivered here upon request, pending availability. To request this service, please call 464-6960. All fixed assets and inventory items are received and processed through Central Receiving.

Services that Distribution offers are listed below. Please click the tabs to the left to get more information.

  • Inventory Items and Warehouse Requests
  • Mail Services
  • Loaner Items
  • Surplus Requests and Pick Ups
  • New Allocation Furniture Requests
  • Campus Beverage Allocations
  • MSDS
  • FAQs
  • Surplus Store

Inventory Items

The Distribution Center constantly reviews inventory items to ensure relevant items are stocked in the warehouse. Those items selected for inventory are consolidated into large annual bid packages and the Purchasing Office fulfills the bidding requirements for the district for these items on an annual basis. Schools/departments are then relieved of this responsibility and they receive the benefit of volume pricing and the immediate availability of the inventoried items.

Distribution Inventory Catalog

Delivery Schedule

  • For instructions on how to enter warehouse requisitions, please review the Quick Reference Cards on the FIRM website.
  • All warehouse requests must be entered and approved before noon the day prior to your scheduled delivery.

Inter-campus Mail
Inter-campus / U.S. mail is picked up daily by Distribution Services.

  • Inter-campus mail tubs and bags must be in one designated front office area. The mail drivers will provide inside service only to this designated area.
  • Plastic Tubs are provided by Distribution for normal transport of Print Jobs (Gray tub) and Instructional Media Materials (Green tub).
  • Mail bags and red or blue tubs (depending on campus) are for inter-campus and outgoing U.S. mail.
  • Small boxes will only be picked up at the driver’s discretion. All large boxes or other items should be requested for pick up on a work order.
  • No glass or liquid is allowed in the mail at any time.
  • Expectation for inter-campus mail is next business day delivery.

Outgoing U.S. Mail

Distribution will meter envelopes for your campus. Please ensure your return address or department code is on the top left of the envelope, so that we can properly charge it to your campus. Our mail machine can also seal envelopes at the same time that it meters them. However, there are a few guidelines for this:

  • You must ensure that all items are securely in the envelopes and not sticking out, even the smallest bit. This causes the machine to jam, possibly ruining your mail items.
  • We can NOT seal the 6″ x 9″ envelopes. They will be returned to your campus.

We can provide certified or return receipt services. If you need information about these, please contact Becky Diaz at 464-6964.

You may hand deliver time sensitive mail to the Distribution Center if you miss the daily mail pick up. It must arrive by 3:00 p.m. in order to be metered.

Bulk Rate Postage
For quantities over 500, you can use bulk rate postage. Just keep in mind, you have to sort mail by zip codes, and take it to the main Post Office with a check for the best rate. For information on bulk rate postage, you can visit the USPS website or call Becky Diaz at x 6964.

UPS Shipments
UPS shipments can now be done online at UPS. You will need to set up an account, and pay using your P-Card. This will allow you to print prepaid shipping labels from your campus. You can either give it to the UPS driver when they makes the normal delivery to your campus, or drop it off at any UPS store. We cannot process UPS shipments for you at Distribution.

Many campuses do not have the amount of chairs or tables needed to hold a function for a large amount of people. Distribution Services can provide folding chairs, round tables, folding tables, and/or a portable stage for use by these campuses.

  • To request the use of these items, please fill out the Loaner Item Request Form.
  • All requests must be made at least one week in advance.
  • Becky Diaz is the point of contact for this program, and she will contact you regarding the availability of the items for your selected date.
  • Requests can only be made for the current semester. Requests made outside of this time frame will not be accepted.
  • There is no guarantee that tables and chairs will be available for your event, as all requests are filled on a first come, first served basis.

Surplus Requests

Through out the year, campuses will turn in furniture that they no longer need. The Distribution Center will keep items that are still in good working order in storage at our off-site warehouse for use by other campuses, or for new classroom allocations at the beginning of the school year.

Surplus items can be requested free of charge for your campus, if they are available. Any item that is carried in our surplus stock inventory should be ordered in Munis via a warehouse requisition. Any requests for items not listed can be made by filling out the Surplus Request Form. You will be contacted regarding the availability of your request. Any questions regarding surplus should be sent to Scott Elliott.

**Please note that campus requests for surplus will not be available between June and August.

 

Disposal of Surplus Furniture and Equipment

Your campus may turn in surplus property that you no longer need. To have the property disposed of or transferred to another campus, please submit a work order. Please ensure that your items are ready to be picked up before submitting the work order.

Due to Distribution’s heavy summer workload, no surplus pick-up requests will be accepted during the month of August. Please plan accordingly.

It is the responsibility of the campus to ensure that all filing cabinets, drawers, and cupboards are empty prior to disposal.

Removal of Fixed Asset and Inventory Items

For tagged items, please follow the instructions found on the Fixed Asset page.

The information on this page is intended to be used for campuses or departments requesting furniture that is to be added to a school or department. The justification must meet one of the following requirements:

  • Newly created classrooms
    • Increased enrollment
    • Additional portable classrooms
  • Previously nonexistent personnel position
    • New teacher allocations
    • New administrative / professional staff

THIS PROCESS IS NOT INTENDED FOR REPLACEMENT OF DAMAGED OR MISSING FURNITURE. THIS WILL BE THE SOLE RESPONSIBILITY OF THE CAMPUS / DEPARTMENT.

If approved, the funds used to pay for the furniture will be from the Furniture Replacement or Repair (FRR) fund managed by the District’s Budget Office. If the items requested are not approved, the school or department may purchase the items using their own budget.

Classroom / Personnel Furniture Descriptions and Configurations:

Only the furniture listed will be considered. Review the Classroom / Personnel Furniture Descriptions and Configurations for descriptions of the furniture and the configurations by grade level. Please know that surplus furniture will be used if available and in acceptable condition.

The requester must complete the New Furniture Request Form.

Once a request is submitted, an email will be sent to the requester to confirm receipt. The request will be reviewed based upon the provided justification, and verification from HR. Incomplete requests will be returned to the requesting school or department unapproved.

The terms of the District’s beverage vending contract allocates a limited amount of predetermined free beverage products each year. Based on the annual contracted allocation, the RRISD Finance Department will establish annual allocations by campus based on student enrollment.

2017-2018 Coca-Cola Campus Allocations

Please use this Google forms link to order

Once a campus has used up their allocation for the year no free product will be available until the next year’s allocation.

Product Description
Coke – 12 oz can / 24 per case
Diet Coke – 12 oz can / 24 per case
Coke Zero – 12 oz can / 24 per case
Dr. Pepper – 12 oz can / 24 per case
Diet Dr. Pepper – 12 oz can / 24 per case
Sprite – 12 oz can / 24 per case
Dasani Bottled Water – 12 oz btl / 24 per case

 

Pre-ordering Product
At the beginning and middle of each semester, a campus will be able to place an order for free product. An email reminder will be sent to the campus principals and administrative associates reminding them of the upcoming order period. The 2017-2018 deadlines for the orders are:

  • Thursday, August 3, 2017
  • Friday, October 6, 2017
  • Friday, January 19, 2018
  • Friday, April 6, 2018

Please plan ahead so you can place your order in advance of your activities.

Once all campus orders have been received, an order will be placed with the vendor for delivery to the Distribution Center. No changes will be allowed after the deadline. Remember that all products have an expiration date, so you don’t want to order too far in advance of a particular event.

Deliveries
Once the order is received from the Vendor at the Distribution Center, deliveries will be made by Distribution Services based on the established weekly delivery routes. This will allow for time to receive and redistribute the product directly to the campus, which is anticipated to be approximately two (2) weeks after the deadline.

If you have any questions related to this program, please contact the Distribution Office at 464-6960.

I have questions or issues with trash pick up. Who do I contact?
As of July 1, 2016, Distribution is no longer coordinating waste disposal. Please contact Custodial Services for assistance with this at x8350.

I placed a warehouse requisition for my campus/department, when can I expect to receive these items?
The warehouse follows a Delivery Schedule.

Can I or someone from my campus/department come and pick up our order?
Yes this is an option. You must be able to pick up the entire order as we cannot make partial issues. Please contact Tom Knox at 464-6966 to ensure your order will be ready when you arrive.

I need stuff moved? Who do I contact?
We cannot move items within your campus. Your custodian can help you with this, or you can hire a company from the moving services contract. If you need items moved to another campus, or removed for surplus, please submit a work order.

I have a teacher that is moving from one campus to another. What can you pick up and move for him/her?
We will pick up and move any boxed materials and district owned furniture. All furniture drawers must be empty prior to pick up. For liability purposes, we can not pick up personally owned items, such as furniture, microwaves, or refrigerators. Although we try to use the utmost care with your items, accidents can happen, and Distribution can not be held responsible for any broken plastic tubs or personal items inside boxes. Please fill out a Teacher Move Request to be added to the summer schedule.

I would like to check on the status of an incomplete workorder, who can I contact about this?
Don Pope delegates daily work load, he can be reached at 464-6962.

If Distribution can’t support my request, can I borrow tables and chairs from another campus? What other options do I have?
We will move tables and chairs from other campuses, only if they are on rolling carts. We do not have carts to support this. The District does have a Moving Services contract. You can contact one of these vendors for a quote to move things for you.

My question wasn’t answered here. Who can I contact?
Workorders and Deliveries – Don Pope x6962
Mail, Loaner Furniture, New Allocations – Becky Diaz x 6964
Inventory, Warehouse Orders, – Thomas Knox x 6966
Surplus Requests – Scott Elliott x 6977

The Distribution Center manages the district’s Surplus Store, where we sell items that are no longer needed by the district. Surplus Store website

Large items, items in high demand, and items in bulk quantities are sold via auction. Online auctions are managed by GovDeals, while in person auctions are managed by Gaston and Sheehan Auctioneers.

Contact Us

Main Number 512-464-6960
Fax Number 512-464-6969

Email: distributioncenter@roundrockisd.org

Wendi Randall
Distribution Services Manager
512-464-6963

Don Pope
Warehouse Lead
512-464-6962

Becky Diaz
Office Specialist
512-464-6964

Thomas Knox
Inventory Specialist
512-464-6966

Scott Elliott
Warehouse Asst 2 / Surplus
512-464-6977

Distribution Staff

Austin Arguelles
Coby West
James Hicks
Michael Barratachea
Omar Moctezuma
Tony Fontana