Donations

Board Regulation FJ has been amended to allow student organizations to solicit funds for recognized 501(c)(3) organizations so that they may satisfy community service requirements. All funds generated for the qualified 501(c)(3) organization must be donated to the organization and must benefit the organization as a whole (not a specific individual).

You are encouraged to use the organizations listed below as they have been approved by Financial Services as an IRS Section 501(c)(3) nonprofit organization.

• If you wish to consider an organization not listed below, you must do the following:
• Prior to the beginning of the fundraising event, request a copy of the determination letter from the organization which indicates their approved status as an organization that can receive donations for charitable purposes.

The determination letter should be forwarded to Financial Services for review and filing.

• A Glimmer of Hope Foundation
• A Journey for 9-11
• Active Minds Inc.
• AIDS Services of Austin
• Alexs Lemonade Stand Foundation
• All Blind Children of Texas
• Alzheimer Disease and Related Disorders Association Inc.
• American Cancer Society
• American Diabetes Association
• American Heart Association
• American Red Cross of Central Texas (Monetary donations only)
• American Refugee Committee
• Amyotrophic Lateral Sclerosis Association
• Annies Way Just Because Ministries
• Animal Trustees of Austin
• Any Baby Can
• ATPE Foundation
• Austin Community Foundation for The Capital Area
• Austin Cops for Charities
• Austin Disaster Relief Network
• Austin Dog Alliance
• Austin Dog Rescue
• Austin Pets Alive
• Austin Police Operation Blue Santa
• Austin Zoo
• Autism Speaks Inc.
• Back Pack Coalition
• Baseball Without Borders
• Bat Conservation International, Inc.
• Big Love Cancer Care
• Binky Patrol
• Blue Dog Rescue, Inc.
• Book Spring
• Breast Cancer Resource Center
• Build A School In Africa
• Capital Area Food Bank of Texas, Inc.
• Capital City Fund for Education Inc.
• Caring for Cambodia Inc.
• Caritas of Austin
• Carrying Hope
• Casa Marianella (Austin Interfaith Task Force for Central America)
• Central Asia Institute
• Central Texas Society for the Prevention of Cruelty to Animals
• Charge Foundation
• Charity Global Inc.
• Chicktime Inc.
• Children At Heart Foundation
• Children’s Craniofacial Association
• Children’s Hospital Foundation of Austin
• Children’s Medical Center Foundation of Central Texas (Dell’s Children Hospital)
• Children’s Neuroblastoma Cancer Foundation
• Communities in Schools of Central TexasCure Duchenne
• Cultural Exchange Club
• Cystic Fibrosis Foundation Headquarters
• Daughters of the Republic of Texas, Inc.
• Doctors Without Borders USA. Inc.
• Dogtopia Foundation
• Down Syndrome Association of Central Texas
• Easter Seals-Central Texas Inc.
• El Buen Samaritano Espiscopal
• Epilepsy Foundation Central and South Texas
• FANS of Williamson County Regional Animal Shelter
• Feeding Children Everywhere Inc.
• Field of Dreams Uganda, Inc.
• Foundation Communities
• Foundation for Prader Willi Research
• Free the Children International
• Friends of Austin Animal Center
• Friends of Balcones Canyonlands
• Friends of the Georgetown Animal Shelter
• Friends of Los Ninos
• Front Steps, Inc.
• GenAustin
• Giocosa Foundation
• Girl Scouts of Central Texas
• Give More Hugs
• GlobalGiving Foundation Inc.
• Go Mitch Go Inc.
• Gracewood Inc.
• Greater Round Rock Community Foundation
• Greyhound Welfare Foundation
• H2O for Life
• Habitat For Humanity International Inc. 
• HeroBox, Inc.
• Heavenly Hats Foundation, Inc.
• Heifer Project International, Inc.
• HelpHopeLive, Inc (formerly National Transplant Assistance Fund Inc.)
• Heroes Night Out Inc.
• Hill Country Community Ministries, Inc.
• Honor Flight Austin
• Hope for Haiti
• Houston Christian Foundation
• Houston Zoo
• Hug it Forward Humane Society of Austin & Travis County
• Humane Heroes
• Imagination Foundation
• Imagine For All (Hope Food Pantry)
• Interfaith Action of Central Texas
• Invisible Children, Inc.
• International Baccalaureate Organization, Inc.International Medical Corps
• Juvenile Diabetes Research Foundation
• Kay Yow Foundation
• La Pulsera Project
• Lance Armstrong Foundation, Inc.
• Leadship Initiatives
• LeSEA Global Feed the Hungry, Inc.
• Leukemia & Lymphoma Society, Inc.
• Libraries of Love
• Limbs for Life FoundationLiving Water International
• Lone Survivor Foundation
• Loving Libbie Memorial Foundation
• Make a Wish Foundation of Austin, TX
• Make A Wish Foundation of Central and South
• Manos De Cristo Inc.
• March of Dimes
• Marine Toys for Tots
• Martha Estrella Charity Foundation Inc.
• Mayan Families
• Miracle Foundation Inc.
• Mobile Loaves & Fishes Inc.
• Muscular Dystrophy Association
• NAMI Austin
• National Ambucs Inc.
• National Alliance on Mental Illness (NAMI) Austin
• Northwest Austin Stem and Robotics Association
• National Fish and Wildlife Foundation
• National Multiple Sclerosis Society
• National Organization for Rare Disorders
• National Wildlife Federation
• Nehemiah 218 Ministries
• Nicaragua Resource Network, Inc.
• Nineveh Ministries
• Ocean Conservancy Inc.
• Operation Blue Santa
• Operation Migration-USA Inc.
• Pajama Program Inc.
• Partnerships for Austin Children in Crisis
• Pediatric Cancer Foundation Inc.
• Play For All
• Ronald McDonald House Charities of Austin and Central Texas Inc.
• Rotary Club of Round Rock Sunrise Foundation Inc.
• Round Rock Area Serving Center Inc.
• Round Rock Education Foundation
• Safe in Austin Rescue Ranch
• Save the Children Federation Inc.
• Scleroderma Foundation
• Seeds of Peace
• Sertoma Inc.
• Share our Strength, Inc.
• Shoes for Austin
• Social Donation to the ASPCA
• Special Olympics Texas Inc.
• St. Baldricks Foundation, Inc.
• St. Jude Children’s Research Hospital
• Starry Inc.
• Super Kooper Inc.
• Susan B. Komen Foundation Inc.
• Texas Children’s Hospital
• Texas Baptist Children’s Home Inc.
• Texas High School Coaches Association
• Texas Humane Heroes
• Texas International Baccalaureate Schools Organization
• Texas Library Association
• The ALS Association Texas Chapter, Inc.
• The Capital Area Homeless Alliance Inc.
• The Cure Starts Now, Inc.
• The Memory Project, Inc.
• The Missy Project
• The Nature Conservancy
• The Nobelity Project
• The Parent Project for Muscular Dystrophy Research Inc.
• The Playing for Change Foundation
• The Rotary Foundation of Rotary International
• The Safe Alliance
• The Thirst Project
• The United Way of Williamson County
• The Univerity of Texas Foundation, Inc.
• Travis County Domestic Violence and Sexual Assault Survival Center (Safeplace)
• Trevor Project, Inc.
• United States Friends of the David Sheldrick Wildlife Trust Inc.
• United States Fund for UNICEF
• Variety, the Children’s Charity of Texas
• Visions in Rhythm
• Walenstein Musical Organization, Inc.
• Warm Up America Foundation
• Water for South Sudan Inc.
• Water To Thrive
• We Are Blood
• We Care Committee
• Well Aware Inc.
• Westwood Community Assistance Fund
• Westwood Project Graduation, Inc.
• Williamson Burnet County Opportunities, Inc.
• Williamson County Children’s Advocacy Center, Inc.
• Williamson County Crisis Center/Hope Alliance
• Williamson County Brown Santa Inc
• World Central Kitchen Inc.
• World Life Fund Inc.
• World Wildlife Fund, Inc.World Servants, Inc
• World Vision, Inc.
• Wonders & Worries, Inc.
• WWP Inc. DBA Wounded Warrior Project
• Young Mens Christian Association of Austin

Notwithstanding any other provisions in the Contract, certificates of insurance acceptable to the District for all insurance shall be filed with the District prior To Contractor’s mobilization. The certificate shall bear an original signature of an authorized representative of the insurer and facsimile or mechanically reproduced signatures will not be acceptable.

All insurance policies must be issued by acceptable companies licensed to do business in Texas.Such acceptable companies shall be represented by a duly authorized local agent having offices in Round Rock or Austin, Texas.

Each insurance policy shall contain an endorsement affording ten (10) days prior written notice to the District of cancellation or material change in coverage, and an endorsement providing that such insurance as us afforded under Contractor’s policy is primary insurance as respects District and that any other insurance maintained by the District is excess and noncontributing with the insurance required hereunder.

If Round Rock ISD is damaged by the failure to maintain all required insurance, the Contractor shall bear all such damages. The general information indemnification granted by the Contractor shall not be compromised or limited by the amount of insurance coverage.

Policy Reference: None

Approved by Superintendent’s Cabinet:_______________

Proposals for any fund-raising activity must be submitted in accordance with the procedures outlined in the Fundraising Activities Procedures.

The Board realizes that community service is an integral part of the instructional process. An established bona fide student organization may adopt a community project with an entity qualified under federal tax law to receive donations for charitable purposes. These organizations must file a copy of their approved 501(c)(3) status with the Financial Services Department prior to the start of the fundraising activity. Adopted projects shall not benefit an individual or an organization without a 501(c)(3) status. Non-monetary donations to local government agencies (e.g.,county dog shelters) may be acceptable. Approval will be made on a case-by-case basis.

The Fundraising/Sales Application (pre-approval) and the Community Service Outreach (post donation) forms must be completed for all online, monetary, and in-kind donations requests. These forms should be forwarded to Financial Services.

• Approved 501(c)(3) organizations
• Coin Collection Fundraisers
• In-Kind Donations (Donations that may consist of goods and services)

Prohibited:

1. Donations via CoinStar and any other similar donation collection service. See Coin Collection guidelines.
2. Campuses/groups may not accept gift cards.  Commission checks are acceptable as long as campus/groups receive detailed documentation that verifies the amount of commission owed and received.

Request to Expend School Funds

The Office for Facilities and Construction continues to receive numerous requests for approval to make improvements to buildings, grounds, facilities, and equipment installations such as playground equipment, fences, marquee installations, flagpole installations etc. These requests must be submitted for review and approval early in the process to accommodate the schools’ anticipated completion schedules.

The following information must be submitted to the Director of Facilities and Construction for review and authorization prior to the beginning of any work or the expenditure of funds.

• Community Partnerships’ Donation Report and Receipts form or Activity Fund Disbursement Voucher (use for construction or installation purposes)
• Information on the Equipment Manufacturer:
  • Name (or company name)
  • Address
  • Telephone number and Fax number
• Information on the contractor, sub-contractor, equipment installer, etc)
  • Name (or company name)
  • Address
  • Telephone number and Fax number
• Plan and Specifications:
  • Site Plan-
    • Show equipment location and layout
    • Locate electrical lines, waterlines, gas lines, etc.
  • Equipment Plans
    • Show detail erection and installation plans
    • Locate electrical lines, waterlines, gas lines, etc.
  • Construction and Foundation Plans
    • Detail drawings on foundation
    • Detail anchor drawings
  • Other Details that may be required:
    • Electrical connections (i.e. connections to elec. panels, boxes etc. located within District Facilities)
    • Surface treatments (i.e. paint specifications, etc.)
• Permits: Obtain necessary permits from the following governmental organizations:
  • Local building permit
  • Texas Parks and Wildlife Department – on District Facilities with caves, karst etc.
  • Texas Natural Resource Conservation Commission – on District Facilities with imperious “ground cover” limits.
• Regulations:
  • Any electrical, mechanical, plumbing or structural project that exceeds $8,000 in cost must have the drawings sealed by a professional engineer (Board Policy CV).
• Insurance:
  • Any contractor, sub-contractor, installer who performs construction work on a District Facility or site must provide:
    • Certificate of Insurance with Round Rock ISD as co-insured
    • Bodily injury and property damage
    • Workers compensation
    • Auto Liability
    • Certificate of Insurance
• Work Schedule:
  • • Provide proposed work schedule
    • Verify with campus principal of construction dates.
  • Verify date does not conflict on a TAAS testing dates.

Note: All of the above requirements require weeks of work to accomplish.

Approvals:

• Campus Principal
  • Signature
  • Date
• Director of Maintenance
  • Signature
  • Date
• Director of Facilities and Construction
  • Signature
  • Date
• Asst. Superintendent Elementary/Secondary Education
  • Signature
  • Date

Note: Once all approval has been signed, and documentation submitted to the Director of Facilities and Construction, a “notice to proceed” will be issued to the contractor to begin construction.