Donations

 Board Regulation FJ has been amended to allow student organizations to solicit funds for recognized 501(c)(3) organizations so that they may satisfy community service requirements. All funds generated for the qualified 501(c)(3) organization must be donated to the organization and must benefit the organization as a whole (not a specific individual).

You are encouraged to use the organizations listed below as they have been approved by Financial Services as an IRS Section 501(c)(3) nonprofit organization.

• If you wish to consider an organization not listed below, you must do the following:
• Prior to the beginning of the fundraising event, request a copy of the determination letter from the organization which indicates their approved status as an organization that can receive donations for charitable purposes.

The determination letter should be forwarded to Financial Services for review and filing.

• A Glimmer of Hope Foundation
• Abiding Glory Tabernacle Inc
• Active Minds Inc
• AIDS Services of Austin
• Alex’s Lemonade Stand Foundation
• All Blind Children of Texas
• Alzheimer Disease and Related Disorders Association Inc
• American Diabetes Association
• American National Red Cross of Central Texas (Monetary donations only)
• American Refugee Committee
• American Society for the Prevention of Cruelty to Animals
• Amyotrophic Lateral Sclerosis Association
• Animal Trustees of Austin
• Annies Way Just Because Ministries
• Any Baby Can
• ATPE Foundation
• Austin Children’s Shelter (The Safe Alliance)
• Austin Community Foundation for The Capital Area
• Austin Cops for Charities
• Austin Disaster Relief Network
• Austin Dog Alliance
• Austin Dog Rescue
• Austin Pets Alive
• Austin Police Operation Blue Santa
• Austin Zoo
• Autism Speaks Inc
• B I G Love Cancer Care Services
• Backpack Coalition
• Baseball Without Borders
• Bat Conservation International Inc
• Blue Dog Rescue Inc
• Bookspring
• Breast Cancer Resource Center
• Build A School In Africa
• California Fire Foundation
• Capital City Fund for Education Inc
• Caring for Cambodia Inc
• Carrying Hope
• Casa Marianella (Austin Interfaith Task Force for Central America)
• Celebration Church
• Central Asia Institute
• Central Texas Society for the Prevention of Cruelty to Animals
• Charge Foundation
• Charity Global Inc
• Chicktime Inc
• Children’s Craniofacial Association
• Children’s Medical Center (CMC) Foundation of Central Texas (Dell’s Children Hospital)
• Children’s Neuroblastoma Cancer Foundation
• Communities in Schools of Central Texas
• Cure Duchenne
• Cure Starts Now Inc
• Cystic Fibrosis Foundation Headquarters
• Daughters of the Republic of Texas Inc
• Doctors Without Borders USA Inc
• Dogtopia Foundation
• Donorschoose Org
• Down Syndrome Association of Central Texas
• Easter Seals-Central Texas Inc
• El Buen Samaritano Espiscopal Mission
• Epilepsy Foundation Central and South Texas
• FANS of Williamson County Regional Animal Shelter
• Fields of Dreams Uganda Inc
• Foundation Communities
• Foundation for Prader Willi Research
• Free the Children International (We Charity)
• Friends of Austin Animal Center
• Friends of Balcones Canyonlands
• Friends of Los Ninos
• Friends of the Georgetown Animal Shelter
• Front Steps Inc
• Gault School of Archaeological Research
• GenAustin
• Girl Scouts of Central Texas
• Give More Hugs (Leaders Readers Network)
• GlobalGiving Foundation Inc
• Go Mitch Go Inc
• Gracewood Inc
• Greater Round Rock Community Foundation
• H2O for Life
• Habitat For Humanity International Inc.
• Happy Birthdays
• Hays Consolidated ISD Education Foundation
• Heavenly Hats Foundation
• Heifer Project International Inc
• HelpHopeLive Inc (formerly National Transplant Assistance Fund Inc)
• Herobox Inc
• Heroes Night Out Inc
• Hill Country Community Ministries Inc
• Honor Flight Austin
• Hope for Haiti Inc
• Houston Christian Foundation
• Houston Zoo Inc
• Hug it Forward
• Humane Heroes Inc
• Humane Society of Austin & Travis County
• Imagination Foundation
• Imagine For All (Hope Food Pantry)
• Interfaith Action of Central Texas
• International Baccalaureate Organization Inc (IB Funds US Inc)
• International Medical Corps
• Invisible Children Inc
• Juvenile Diabetes Research Foundation International (JDRF International)
• Kay Yow WBCA Cancer Foundation Inc
• Kiva Microfunds
• Lance Armstrong Foundation (Livestrong Foundation)
• Leadership Initiatives
• LeSEA Global Feed the Hungry Inc
• Leukemia & Lymphoma Society Inc
• Libraries of Love
• Limbs for Life Foundation
• Linus Project
• Living Water International
• Lone Survivor Foundation (Operation Red Wings Foundation)
• Loving Libbie Memorial Foundation
• Make a Wish Foundation of Austin, TX
• Make A Wish Foundation of Central & South Texas Inc
• Manos De Cristo Inc
• March of Dimes Birth Defects National Foundation
• Marine Toys for Tots
• Mayan Families (Natun Guatemala)
• Miracle Foundation Inc
• Mobile Loaves & Fishes Inc
• Muscular Dystrophy Association
• NAMI Austin (National Alliance on Mental Illness)
• National Ambucs Inc
• National Fish & Wildlife Foundation
• National Organization for Rare Disorders
• National Pediatric Cancer Foundation Inc
• National Wildlife Federation
• Nehemiah 218 Ministries
• Nicaragua Resource Network Inc
• Nineveh Ministries
• Nobelity Project
• Northwest Austin Stem & Robotics (Westwood HS Robotics Booster Club)
• Ocean Conservancy Inc
• Operation Blue Santa
• Operation Migration-USA Inc
• Pajama Program Inc
• Partnerships for Austin Children in Crisis
• Play For All
• Playing for Change Foundation
• PTA Texas Congress
• R O C K Ride on Center for Kids
• Ronald McDonald House Charities of Austin & Central Texas Inc
• Rotary Club of Round Rock Sunrise Foundation Inc
• Round Rock Area Serving Center Inc
• Round Rock Education Foundation
• Safe in Austin Rescue Ranch
• Save the Children Federation Inc
• Scleroderma Foundation
• Seeds of Peace
• Sertoma Inc
• Seton Healthcare (Seton Family of Hospitals Ascension Seton)
• Share our Strength Inc
• Shoes for America (Shoes for Austin)
• South Central Chapter of the National Multiple Sclerosis Society (National Multiple Sclerosis Society Lone Star Chapter)
• St. Baldricks Foundation Inc
• St. Jude Children’s Research Hospital
• Starry Inc
• Super Kooper Inc
• Susan B. Komen Foundation Inc
• Texas Baptist Children’s Home Inc
• Texas Children’s Hospital
• Texas High School Coaches Association Foundation
• Texas International Baccalaureate Schools Organization
• Texas Library Association
• The ALS Association Texas Chapter Inc
• The American Assn of Teachers of Spanish and Portuguese Inc
• The Memory Project Inc
• The Missy Project (The Marisa Magel Memorial Fund)
• The Parent Project for Muscular Dystrophy Research Inc
• The Pulsera Project
• The Rotary Foundation of Rotary International
• The Safe Alliance
• The Thirst Project
• Travis County Domestic Violence & Sexual Assault Survival Center (Safeplace)
• Trevor Project Inc
• United States  Conference of Catholic Bishops
• United States Friends of the David Sheldrick Wildlife Trust Inc
• United States Fund for UNICEF
• United Way of Williamson County
• University of Texas Foundation Inc
• Variety the Children’s Charity of Texas
• Visions in Rhythm
• Warm Up America Foundation
• Water for South Sudan Inc
• Water To Thrive
• We Are Blood
• Well Aware Inc
• Westwood Project Graduation Inc
• Williamson Burnet County Opportunities Inc
• Williamson County Brown Santa Inc
• Williamson County Children’s Advocacy Center Inc
• Williamson County Crisis Center (Hope Alliance)
• Wonders & Worries Inc
• World Central Kitchen Inc
• World Servants Inc
• World Vision Inc
• World Wildlife Fund Inc
• Wounded Warrior Project Inc (WWP Inc)
• Young Mens Christian Association of Austin

Notwithstanding any other provisions in the Contract, certificates of insurance acceptable to the District for all insurance shall be filed with the District prior To Contractor’s mobilization. The certificate shall bear an original signature of an authorized representative of the insurer and facsimile or mechanically reproduced signatures will not be acceptable.

All insurance policies must be issued by acceptable companies licensed to do business in Texas.Such acceptable companies shall be represented by a duly authorized local agent having offices in Round Rock or Austin, Texas.

Each insurance policy shall contain an endorsement affording ten (10) days prior written notice to the District of cancellation or material change in coverage, and an endorsement providing that such insurance as us afforded under Contractor’s policy is primary insurance as respects District and that any other insurance maintained by the District is excess and noncontributing with the insurance required hereunder.

If Round Rock ISD is damaged by the failure to maintain all required insurance, the Contractor shall bear all such damages. The general information indemnification granted by the Contractor shall not be compromised or limited by the amount of insurance coverage.

Policy Reference: None

Approved by Superintendent’s Cabinet:_______________

Proposals for any fund-raising activity must be submitted in accordance with the procedures outlined in the Fundraising Activities Procedures.

The Board realizes that community service is an integral part of the instructional process. An established bona fide student organization may adopt a community project with an entity qualified under federal tax law to receive donations for charitable purposes. These organizations must file a copy of their approved 501(c)(3) status with the Financial Services Department prior to the start of the fundraising activity. Adopted projects shall not benefit an individual or an organization without a 501(c)(3) status. Non-monetary donations to local government agencies (e.g.,county dog shelters) may be acceptable. Approval will be made on a case-by-case basis.

The Fundraising/Sales Application (pre-approval) and the Community Service Outreach (post donation) forms must be completed for all online, monetary, and in-kind donations requests. These forms should be forwarded to Financial Services.

• Approved 501(c)(3) organizations
• Coin Collection Fundraisers
• In-Kind Donations (Donations that may consist of goods and services)

Prohibited:

1. Donations via CoinStar and any other similar donation collection service. See Coin Collection guidelines.
2. Campuses/groups may not accept gift cards.  Commission checks are acceptable as long as campus/groups receive detailed documentation that verifies the amount of commission owed and received.

Request to Expend School Funds

The Office for Facilities and Construction continues to receive numerous requests for approval to make improvements to buildings, grounds, facilities, and equipment installations such as playground equipment, fences, marquee installations, flagpole installations etc. These requests must be submitted for review and approval early in the process to accommodate the schools’ anticipated completion schedules.

The following information must be submitted to the Director of Facilities and Construction for review and authorization prior to the beginning of any work or the expenditure of funds.

• Community Partnerships’ Donation Report and Receipts form or Activity Fund Disbursement Voucher (use for construction or installation purposes)
• Information on the Equipment Manufacturer:
  • Name (or company name)
  • Address
  • Telephone number and Fax number
• Information on the contractor, sub-contractor, equipment installer, etc)
  • Name (or company name)
  • Address
  • Telephone number and Fax number
• Plan and Specifications:
  • Site Plan-
    • Show equipment location and layout
    • Locate electrical lines, waterlines, gas lines, etc.
  • Equipment Plans
    • Show detail erection and installation plans
    • Locate electrical lines, waterlines, gas lines, etc.
  • Construction and Foundation Plans
    • Detail drawings on foundation
    • Detail anchor drawings
  • Other Details that may be required:
    • Electrical connections (i.e. connections to elec. panels, boxes etc. located within District Facilities)
    • Surface treatments (i.e. paint specifications, etc.)
• Permits: Obtain necessary permits from the following governmental organizations:
  • Local building permit
  • Texas Parks and Wildlife Department – on District Facilities with caves, karst etc.
  • Texas Natural Resource Conservation Commission – on District Facilities with imperious “ground cover” limits.
• Regulations:
  • Any electrical, mechanical, plumbing or structural project that exceeds $8,000 in cost must have the drawings sealed by a professional engineer (Board Policy CV).
• Insurance:
  • Any contractor, sub-contractor, installer who performs construction work on a District Facility or site must provide:
    • Certificate of Insurance with Round Rock ISD as co-insured
    • Bodily injury and property damage
    • Workers compensation
    • Auto Liability
    • Certificate of Insurance
• Work Schedule:
  • • Provide proposed work schedule
    • Verify with campus principal of construction dates.
  • Verify date does not conflict on a TAAS testing dates.

Note: All of the above requirements require weeks of work to accomplish.

Approvals:

• Campus Principal
  • Signature
  • Date
• Director of Maintenance
  • Signature
  • Date
• Director of Facilities and Construction
  • Signature
  • Date
• Asst. Superintendent Elementary/Secondary Education
  • Signature
  • Date

Note: Once all approval has been signed, and documentation submitted to the Director of Facilities and Construction, a “notice to proceed” will be issued to the contractor to begin construction.