Deposits

All funds (cash and check) collected must be prepared within three days of receipt and ready for pickup according to the District’s courier schedule. Funds must be stored in the campus safe pending pick-up by the armored courier. All funds must be deposited prior to holidays and weekends. If the armored courier is missed, contact theTreasury Department for available alternatives.

Prepare a bank deposit as follows:

  1. Verify with sponsor/teacher monies received in their presence.
  2. Cash tally sheet should be completed with coin and currency amounts filled in.
  3. Stamp checks with campus checking account information.
  4. A tape may be run of any checks included in the deposit rather than indicating the checks individually on the deposit slip form. A copy of the tape should be retained with your copy of the deposit records.
  5. Total the deposit slip and write on the deposit slip the following (Campus Org code and date of deposit) (example: 043 0219)
  6. Tally the tabulation of monies form and make certain that this total matches the deposit total.
  7. Place the white copy of the deposit slip in the sleeve inside the bag.  Ensure front of deposit slip can be read through back (unprinted) side of bag.
  8. The deposit slip and the currency should be separated–Bank policy.
  9. Place the deposit in the tamper-evident bag in the presence of a second employee. This is called “dual control” and places the campus in a better position to challenge any claim that the bank may make that the currency received was not correct.
  10. There should be no more than $25 in coins in the deposit bag. Breakage is possible when the bags are too heavy. When coin deposits are greater than $25, use a “Coin Safe Deposit Bag”. Do not include currency and checks inside the Coin Safe Deposit Bag.
  11. Complete the armored transport logbook with your deposit information and secure in safe for next day pick up. Complete as follows:Enter the bag number.
    1. Enter a description of the deposit: Cash or Check.
    2. Enter the dollar amount of the deposit.
    3. Peel the barcode label from the corresponding line and apply to the bag.  Be sure to place the appropriate sticker on the correct bag.  If necessary, cover any previous Dunbar barcode stickers. Verify that the armored transport logbook and the bag are filled out properly.  There is to be only 1 deposit per bag.  Attach the cash receipt verification with the yellow copy of the deposit slip and file in date order.
      Store the log book and bag in a locked safe awaiting pickup by armored transport.  DO NOT keep in desk drawer or other unsecured location.

Prepare a bank deposit as follows:

  1. Verify with sponsor/teacher monies received in their presence.
  2. Cash tally sheet should be completed with coin and currency amounts filled in.
  3. Stamp checks with campus checking account information.
  4. A tape may be run of any checks included in the deposit rather than indicating the checks individually on the deposit slip form. A copy of the tape should be retained with your copy of the deposit records.
  5. Total the deposit slip and write on the deposit slip the following (Campus Org code and date of deposit) (example: 043 0219)
  6. Tally the tabulation of monies form and make certain that this total matches the deposit total.
  7. Place the white copy of the deposit slip in the sleeve inside the bag.  Ensure front of deposit slip can be read through back (unprinted) side of bag. The deposit slip and the currency should be separated–Bank policy.
  8. Place the deposit in the tamper-evident bag in the presence of a second employee. This is called “dual control” and places the campus in a better position to challenge any claim that the bank may make that the currency received was not correct.
  9. There should be no more than $25 in coins in the deposit bag. Breakage is possible when the bags are too heavy. When coin deposits are greater than $25, use a “Coin Safe Deposit Bag”. Do not include currency and checks inside the Coin Safe Deposit Bag.
  10. Complete the armored transport logbook with your deposit information and secure in safe for next day pick up. Complete as follows:
    1. Enter the bag number.
    2. Enter a description of the deposit: Cash or Check.
    3. Enter the dollar amount of the deposit.
    4. Peel the barcode label from the corresponding line and apply to the bag.  Be sure to place the appropriate sticker on the correct bag.  If necessary, cover any previous Dunbar barcode stickers.
  11. Verify that the armored transport logbook and the bag are filled out properly.
  12. There is to be only 1 deposit per bag.
  13. Attach the cash receipt verification with the yellow copy of the deposit slip and file in date order.
  14. Store the log book and bag in a locked safe awaiting pickup by armored transport.

DO NOT keep in desk drawer or other unsecured location